collaboration - Sponsored Articles - PMLink.com2024-03-29T07:28:59Zhttps://pmlink.com/sponsored-articles/feed/tag/collaborationWhat is collaboration software and why is it important for your project’s success?https://pmlink.com/sponsored-articles/what-is-collaboration-software-and-why-is-it-important-for-your-p2021-04-15T07:03:51.000Z2021-04-15T07:03:51.000ZArthur Gothardhttps://pmlink.com/members/ArthurGothard<div><img src="https://storage.ning.com/topology/rest/1.0/file/get/8795862063?profile=RESIZE_400x&width=400"></div><div><div id="ember8567" class="ember-view">
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<p>Experienced project managers know that effective collaboration is at the heart of every successful project.</p>
<p>This is especially true when working on larger projects that involve dozens of team members, many of them probably working remotely.</p>
<p>Coordinating all of these resources, as well as communicating effectively with clients and key external stakeholders, is a big part of PM life.</p>
<p><strong>The good news?</strong></p>
<p>You’ve got some seriously capable collaboration software options to choose from.</p>
<p>The hard part is actually deciding which one works best for you and your team. This is why <a href="https://mondaycom.grsm.io/arthurgothard5371" target="_blank">Monday.com</a> is a great choice.</p>
<h2>Before we start: what is collaboration software?</h2>
<p>Collaboration software is any kind of software or app designed to help teams communicate and work together more effectively to get work done more efficiently.</p>
<h2>How does collaboration software work?</h2>
<p>The way in which a given collaboration software platform ultimately depends on the tool itself.</p>
<p>That said, there are a few common features you’ll find (and need) in an online collaboration tool:</p>
<h3>1. Instant messaging</h3>
<p>Being able to instantly message anyone on your team has become an expectation in modern-day teams. Even email communications are considered dated.</p>
<p>Collaboration tools generally give you group and one-on-one messaging, as well as specific channel or tag-based messaging.</p>
<p><strong>For instance, </strong><a href="https://mondaycom.grsm.io/arthurgothard5371" target="_blank"><strong>Monday.com</strong></a><strong> alongside messaging, offers in-context notifications to cut down on emails and intranet reliance:</strong></p>
<h3> 2. Video conferencing</h3>
<p>Whether you’re scheduling a virtual meeting, or need to quickly chat with a team member on the fly, video conferencing is a must-have.</p>
<h3>3. Document sharing</h3>
<p>Some platforms allow document uploads, and many give you the ability to add links to cloud-based files such as Google Docs.</p>
<h3>4. Project planning and tracking tools</h3>
<p>Some platforms focus entirely on communication, others focus on planning. You’ll probably want some form of both, with project planning and tracking tools such as different views including:</p>
<p>· Kanban boards</p>
<p>· Gantt charts</p>
<p>· Timelines</p>
<p>· Calendars</p>
<p>· Tables</p>
<p><strong>(</strong><a href="https://mondaycom.grsm.io/arthurgothard5371" target="_blank"><strong>monday.com </strong></a><strong>has all of these and also three more).</strong></p>
<h3>5. Reporting and dashboards</h3>
<p>You’ll want to be able to quickly check in on project progress, and create weekly or monthly reports for senior management teams, so look for a collaboration tool that can make these processes simple.</p>
<h3>6. Sharing permissions</h3>
<p>Great team collaboration tools allow you to individually adjust sharing and access permissions, enabling you to loop in stakeholders and employees without sacrificing sensitive data.</p>
<h2>What are the benefits of collaboration software?</h2>
<p>Though collaboration comes in all shapes and sizes, the overall benefits that each platform aims to achieve tend to be fairly similar.</p>
<p><strong>Typically, collaboration software tools offer project managers these benefits:</strong></p>
<p>· Better communication with their team, clients, stakeholders, and managers</p>
<p>· A single source of truth will all documents and relevant notes</p>
<p>· The ability to share information with external stakeholders without putting sensitive data at risk</p>
<p>· Projects that wrap up on time and on budget</p>
<p>· A high-level view of whether or not your team is on track</p>
<p>· Consistency of work production</p>
<p><strong>Get started with collaboration software now</strong></p>
<p>There is no escaping the fact that effective team collaboration is difficult, requiring the focus of the entire team, and a strong project manager who has the ability to pull a team together and get everyone working together nicely.</p>
<p>The biggest and quickest win, though, is implementing a collaboration app to improve team communication, speed up workflows, and provide one source of truth.</p>
<p>Ready to get started with the best team collaboration software out there?</p>
<p>Take a FREE trial of <a href="https://mondaycom.grsm.io/arthurgothard5371" target="_blank">monday.com’s</a> team task management template, and get going.</p>
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